Collaboration
Video conferencing installation
Microsoft Teams Rooms, Zoom Rooms and bring-your-own-device meeting rooms designed, installed and supported by WCC, so remote participants see and hear as well as the people in the room.
The short answer
WCC designs meeting rooms around how many people use them and which platform you run, installs the camera, audio, display and control, sets up the network, and trains your team. A standard conference room typically runs $12,000 to $30,000 installed.
What we deliver
Meeting rooms that work for everyone on the call
Hybrid work changed what a meeting room has to do. Rooms built for in-person meetings leave remote people unable to hear, see who's talking or view the content.
Room design. Camera, microphone and display choices based on room size, seating and acoustics.
Platform setup. Teams Rooms, Zoom Rooms, Webex or bring-your-own-device rooms.
Content sharing. Wireless sharing from any laptop, without cables or adapters.
Network readiness. Wired drops, QoS and VLANs so calls stay clear.
Training and support. User training, monitoring and on-site service.
Platforms
Which meeting platform fits
| Platform | Strengths | Best fit |
|---|---|---|
| Microsoft Teams Rooms | One-tap join, calendar integration, central management | Organizations on Microsoft 365 |
| Zoom Rooms | Simple setup and strong Zoom meeting features | Organizations standardized on Zoom |
| Cisco Webex | Cisco room devices and enterprise management | Organizations on Cisco collaboration |
| Bring your own device | Any platform from the user's laptop | Mixed platforms and frequent outside guests |
Cost
What video conferencing rooms cost
$12K–$30K
typical conference room, installed
Huddle rooms run $5,000 to $12,000 and boardrooms $30,000 to $75,000 or more. Room licenses, such as Teams Rooms Pro, are billed yearly by the platform.
- Room size
- More seats need wider cameras, more microphones and larger displays.
- Native or BYOD
- Certified room systems cost more but join meetings in one tap.
- Acoustics
- Glass and hard surfaces may need treatment for clear audio.
- Cabling and network
- Missing drops or PoE switching add to the project.
- Licensing
- Platform room licenses carry yearly costs.
Room approach
Native room, BYOD or both?
Native room
A dedicated Teams or Zoom computer in the room joins scheduled meetings with one tap.
Fits one standard platform
Bring your own device
Users plug in or connect wirelessly and run any platform through the room's camera and audio.
Fits mixed platforms and guests
Both
A native room with a BYOD connection, so any meeting works.
Fits client-facing rooms
Why WCC
Why organizations choose WCC for meeting rooms
A video room depends on the cable, the network and the room itself. We handle all three.
Designed for the room. We measure seats, distances and acoustics before choosing equipment.
Network handled. We run the drops and set up QoS, so calls don't break up.
Consistent rooms. Standard designs make every room easy to use and support.
Licensed since 2003. CSLB #819788 with C-7, C-10 and C-28 classifications.
FAQ
Video conferencing questions
How much does video conferencing installation cost?
A huddle room typically runs $5,000 to $12,000 installed, a standard conference room $12,000 to $30,000, and a boardroom $30,000 to $75,000 or more, plus platform licensing such as Microsoft Teams Rooms.
Teams Rooms, Zoom Rooms or bring your own device?
A native Teams or Zoom room joins meetings with one tap and needs a room license. A bring-your-own-device room lets anyone connect a laptop and use any platform. Many organizations use native rooms for their main platform and BYOD for flexibility.
What does a hybrid meeting room need?
A camera that frames everyone in the room, microphones that pick up every seat with echo cancellation, a display sized for the farthest seat, and simple content sharing for in-room and remote presenters.
What network does video conferencing need?
Wired connections for room systems, enough bandwidth per room, and QoS so voice and video get priority. We check the network as part of the design.
Can you standardize rooms across locations?
Yes. We define room tiers by size and use, so every huddle room and conference room works the same way everywhere, which simplifies training and support.
Do you provide training and support?
Yes. Every install includes user and admin training, with ongoing monitoring, firmware updates and on-site service available.
Related
Related guides and services
Get a recommendation
Get a meeting room assessment
Tell us how many rooms you have and which platform you use. We'll design each room and return a line-item quote.