Managed IT pricing
Managed IT services pricing calculator
Estimate your monthly managed IT cost in under a minute, based on users, servers, locations and the level of support and security you need.
The short answer
Managed IT in Southern California typically costs $100 to $300 per user per month, depending on how much security and support you need. Servers, extra locations and compliance requirements add to that. Use the calculator below for an estimate.
Calculator
Estimate your monthly managed IT cost
Move the sliders and pick a service level. Estimates use typical Southern California pricing; your quote depends on your environment.
Estimated monthly cost
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$0 per user per month
Planning estimate only, not a quote. Excludes hardware, software licenses such as Microsoft 365, and projects.
Get an exact quoteService levels
What each service level includes
| Level | Typical price | Includes |
|---|---|---|
| Co-managed | $60–$110 per user | Tools, helpdesk overflow and after-hours support for your IT team |
| Essentials | $100–$150 per user | Helpdesk, monitoring, patching and backup |
| Standard | $150–$225 per user | Essentials plus EDR, email security and security training |
| Advanced | $225–$300 per user | Standard plus 24/7 monitoring and response, vCISO time and compliance support |
See what's behind each level on the managed IT services page.
Pricing factors
What moves your price up or down
Per-user pricing keeps budgeting simple, but these factors decide where in the range you land.
- Security level
- 24/7 monitoring and response is the biggest single price driver.
- Compliance
- HIPAA, CMMC and PCI add controls, logging and documentation.
- Servers and infrastructure
- On-site servers, firewalls and switches add management time.
- Locations
- More sites mean more networks to monitor and more travel for on-site work.
- Current condition
- Aging equipment and undocumented systems raise onboarding cost.
FAQ
Managed IT pricing questions
How much do managed IT services cost?
Most Southern California businesses pay $100 to $300 per user per month. Basic helpdesk and monitoring sits at the low end; full security with 24/7 monitoring and compliance sits at the high end. Servers typically add $150 to $300 each per month.
What's included in the per-user price?
Helpdesk support, monitoring, patching, backup and security tools for each user's devices, plus account management. Higher tiers add endpoint detection and response, email security, security training, 24/7 monitoring and vCISO time.
What isn't included?
Hardware, software licenses such as Microsoft 365, and projects like office moves, migrations or new network installs are usually quoted separately.
Is there an onboarding fee?
Usually. Onboarding covers documenting your environment, installing tools and fixing urgent issues, and commonly runs between half and one full month of service.
What is co-managed IT?
Co-managed IT supports an in-house IT person or team with helpdesk overflow, monitoring tools, security and after-hours coverage. It usually costs less per user than fully managed. See co-managed IT.
Why does compliance cost more?
HIPAA, CMMC and PCI require extra controls, logging, documentation and reviews, which add time every month.
Related
Related guides and services
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